Purchase orders, receipts, and vendor bills

Purchase Orders at /procurement/purchase-orders connect vendor commitments to inbound stock and accounts payable.

#Create a purchase order

1. Open /procurement/purchase-orders/new.
2. Choose the vendor and destination warehouse.
3. Enter order and expected dates, currency, notes, and bill control policy.
4. Add product variant lines, quantities, prices, and tax.
5. Save the Draft.

Purchase order states are Draft, Sent, Confirmed, Receiving, Received, and Cancelled.

Use Send for the supplier communication state. Use Confirm when the order is approved for receiving. A confirmed order can create one or more receipt records.

#Receive goods

Open the PO Receipts tab or /procurement/receipts.

1. Create a receipt for quantities physically received.
2. Verify destination location, variants, lot or serial values where required, and received quantities.
3. Confirm the receipt.

Receipt states are Draft, Done, and Cancelled. Confirmation posts inbound stock. Partial receipts move the purchase order through Receiving until the ordered quantities are fully received.

If over receipt is disabled, a quantity above the remaining order amount is rejected. A confirmed receipt can trigger inspections when a matching quality checkpoint is active.

#Landed costs

When enabled, attach freight, duty, handling, insurance, or other landed costs to a confirmed receipt. Choose the allocation method, review the allocations, then post. Posting updates inventory value. It is one way, so corrections use a new negative landed cost.

#Create the vendor bill

The PO Bill tab appears when Vendor Bills is installed and the user is a SUPER_ADMIN or MANAGER.

1. Generate or open the linked bill.
2. Review quantities, prices, tax, accounts, and the three way match result.
3. Confirm and post the bill from Vendor Bills.
4. Register payment there.

The generated record is the canonical Vendor Bill. Do not create a separate duplicate payable for the same PO.

#Common problems